Free Invoice Template for Musicians & Producers
Create a professional music invoice in about a minute — session fees, mixing, mastering, production work, licensing. Fill it in, download the PDF, send it to your client. No account, no watermark on your details, completely free.
Free forever for basic PDFs. No account needed — we don't save anything you type here.
Invoice includes "Made with CreateCollect" footer
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What to put on a music invoice
Tracking day rate
Recording sessions are usually billed per day or half-day. Note the date and what was tracked so the line makes sense months later.
Mixing, per song
Mixing is most often priced per song. Say how many revision passes the price includes — unlimited revisions is how mixes never get finished.
Mastering
Per song or per EP/album. If you deliver multiple formats (streaming masters, CD, vinyl pre-master), list them so the client sees what they got.
Session player fees
If you hired players, either pass their fees through as separate lines or fold them into your rate — but pick one and be consistent, because clients will ask.
Studio time
When you book a room, the studio cost is its own line item at cost or with your markup. Keeping it separate from your creative fee protects both numbers.
Publishing note
Points and splits do not belong on an invoice — they live in a split sheet or agreement. If you have one, reference it in the invoice notes rather than billing royalties here.
Payment terms that work for music
For project work like production, mixing, or mastering, a 50% deposit before work starts is the norm, with the balance due before final files are delivered — deliver unwatermarked masters only after payment clears. Session and live work is usually paid same-day or net 7, since there is nothing to withhold. Labels and larger clients often run net 30 through accounts payable; get a purchase order or written confirmation before the session so the invoice does not stall. Whatever the arrangement, put the due date on the invoice — "due on receipt" without a date is the easiest term for a client to ignore.
Common questions
What should a musician invoice include?
Your name or studio name and contact info, the client's details, an invoice number, session dates and services (recording, mixing, mastering, production, sync licensing), rates, any tax, the total, and payment terms with a due date.
Is this really free?
Yes — make and download as many PDF invoices as you like. If you want to email invoices, accept card payments, or send automatic reminders, that's what CreateCollect accounts are for (the free plan includes 2 full invoices a month).
Can clients pay this invoice online?
A downloaded PDF is just a document — clients pay you however you arrange. With a free CreateCollect account, your invoices come with a payment link so clients can pay by card and you get notified instantly.
Should I invoice per song or per hour?
Both are common. Mixing and mastering are usually priced per song, while session work and studio time are billed by the hour or day. Whichever you choose, spell it out on the line item so the client knows exactly what the rate covers.
Do I need to mention publishing splits on an invoice?
No — splits belong in a split sheet or agreement, not an invoice. An invoice covers fees for services like production, mixing, or session playing. If you have agreed points or royalties, reference the separate agreement in the notes instead of trying to bill them here.