Free Invoice Template for Filmmakers & Videographers
Create a professional video production invoice in about a minute — day rates, editing hours, equipment rental, post-production. Fill it in, download the PDF, send it to your client. No account, no watermark on your details, completely free.
Free forever for basic PDFs. No account needed — we don't save anything you type here.
Invoice includes "Made with CreateCollect" footer
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What to put on a video production invoice
Pre-production
Scripting, storyboards, location scouting, casting, scheduling. Billing pre-pro separately makes it clear the project started before anyone touched a camera.
Shoot day rate
Your rate per production day, with the date and location noted. Half-days and overtime hours get their own lines at their own rates.
Crew
Second shooter, sound, gaffer, assistant — pass through each crew fee as a line item so the client sees where the day rate budget goes.
Editing
Post is usually the longest phase. Bill hourly or per finished minute, and state how many review rounds the price includes.
Color and sound finishing
Color grading, mix, and any licensed music are finishing costs that deserve their own lines — especially music licensing, which the client should see itemized.
Delivery formats
Master file plus social cuts, vertical versions, or captioned exports. Each extra deliverable is a line, not a favor.
Payment terms that work for video production
Production work is normally split into milestone payments: a deposit before pre-production begins (a third to a half), a payment on or before the shoot day, and the balance on delivery of the final cut. Never hand over the master file before the last payment clears — watermarked review copies exist for exactly this reason. Small single-day shoots can go on one invoice due on delivery with net 14. Commercial clients and agencies will often ask for net 30; agree to it in writing before the shoot, not after, and price the wait into the job.
Common questions
What should a videography invoice include?
Your business name and contact info, the client's details, an invoice number, shoot dates and services (day rate, editing, color grading, equipment rental), rates, any tax, the total, and payment terms with a due date.
Is this really free?
Yes — make and download as many PDF invoices as you like. If you want to email invoices, accept card payments, or send automatic reminders, that's what CreateCollect accounts are for (the free plan includes 2 full invoices a month).
Can clients pay this invoice online?
A downloaded PDF is just a document — clients pay you however you arrange. With a free CreateCollect account, your invoices come with a payment link so clients can pay by card and you get notified instantly.
How should I invoice for a multi-day shoot?
List each shoot day as its own line item with the day rate, then separate lines for crew, equipment, and post-production. That way the client can see exactly where the budget went, and changes — like an added half-day — are easy to bill.
When should I invoice for a video project?
For most projects: a deposit before pre-production, a payment on the final shoot day, and the balance on delivery of the final cut. For small single-day shoots, one invoice on delivery is fine. Tie each payment to a concrete milestone the client can verify.