Free Invoice Template for Designers
Create a professional design invoice in about a minute — logo design, branding packages, hourly design work, revisions. Fill it in, download the PDF, send it to your client. No account, no watermark on your details, completely free.
Free forever for basic PDFs. No account needed — we don't save anything you type here.
Invoice includes "Made with CreateCollect" footer
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What to put on a design invoice
Discovery and research
The kickoff work — brief, competitor review, moodboards. Billing it separately shows the client that strategy is work, not a freebie before "the real design".
Concepting
Initial directions or concept rounds. Note how many concepts the price includes; extra directions beyond that become a new line.
Design hours
Production design billed hourly — list the hours and rate so the math is visible on the invoice.
Revision rounds
Include the agreed number of rounds in the project fee, and bill additional rounds as their own line item. This is the single best way to keep scope honest.
File handoff
Final packaged files — vector sources, exports for web and print, font licenses noted. A named handoff line marks the project as delivered.
Brand guidelines
If you produce a guidelines document, it is a deliverable in its own right and deserves its own price.
Payment terms that work for design
Design projects almost always start with a deposit — 50% up front is the standard for fixed-price work, with the balance due on delivery of final files. Withhold source files until the final payment clears; exports for review are fine, editable files are not. Hourly and retainer arrangements usually invoice at the end of each month on net 14. Put the included revision rounds in your terms as well as your proposal — the invoice is the document clients actually re-read when a "quick extra round" request comes in.
Common questions
What should a design invoice include?
Your business name and contact info, the client's details, an invoice number, project description (logo design, brand identity, web design, hourly work), rates, any tax, the total, and payment terms with a due date.
Is this really free?
Yes — make and download as many PDF invoices as you like. If you want to email invoices, accept card payments, or send automatic reminders, that's what CreateCollect accounts are for (the free plan includes 2 full invoices a month).
Can clients pay this invoice online?
A downloaded PDF is just a document — clients pay you however you arrange. With a free CreateCollect account, your invoices come with a payment link so clients can pay by card and you get notified instantly.
How do I charge for revisions?
Include a set number of revision rounds in your project price — two is common — and list extra rounds as their own line item at an hourly rate. Saying this on the invoice and in your proposal keeps revision requests from eating the budget.
Should I bill hourly or per project for design work?
Project pricing works well for defined deliverables like a logo or brand identity, while hourly suits open-ended or ongoing work. Many designers mix both: a fixed fee for the core deliverable plus an hourly rate for extras and revisions beyond the agreed scope.